HR Software in India: TankhaPay’s Full Compliance Suite for ESIC, PF, and NPS

In India’s dynamic business landscape, managing statutory compliance for Employees’ State Insurance Corporation (ESIC), Provident Fund (PF), and National Pension System (NPS) is a critical yet complex task for businesses of all sizes. Non-compliance can lead to hefty penalties, legal risks, and operational disruptions. HR Software in India, such as TankhaPay’s full compliance suite, is revolutionizing how businesses handle these mandatory regulations. Designed to streamline payroll, ensure compliance, and enhance workforce management, TankhaPay offers an all-in-one solution tailored for startups, SMEs, and enterprises. This blog explores how TankhaPay’s HR software simplifies ESIC, PF, and NPS compliance while empowering businesses to focus on growth.

The Importance of ESIC, PF, and NPS Compliance in India

India’s labor laws mandate compliance with ESIC, PF, and NPS to provide social security and financial stability to employees. Here’s a quick overview:

• ESIC (Employees’ State Insurance Corporation): Provides medical, maternity, and disability benefits to employees earning below a certain wage threshold. Employers and employees contribute a percentage of wages, with accurate deductions and filings being crucial to avoid penalties.

• PF (Provident Fund): A retirement savings scheme where both employer and employee contribute a portion of the salary. Compliance involves timely contributions, filings, and maintaining accurate records.

• NPS (National Pension System): A voluntary pension scheme that encourages long-term savings for retirement, with specific tax benefits and compliance requirements for employers offering it.

Manually managing these compliances is time-consuming, error-prone, and resource-intensive, especially for SMEs with limited HR teams. HR Software in India like TankhaPay automates these processes, ensuring accuracy and adherence to ever-changing regulations.

Why TankhaPay Stands Out as the Best HR Software in India

TankhaPay is a next-generation HRMS and workforce management platform that combines cutting-edge HR technology with comprehensive compliance services. Unlike traditional HR software that focuses solely on automation, TankhaPay offers a unique blend of software and managed services, making it an ideal choice for businesses navigating India’s complex compliance landscape. Here’s how TankhaPay’s full compliance suite addresses ESIC, PF, and NPS requirements:

1. Automated ESIC Compliance

TankhaPay simplifies ESIC compliance by automating employee eligibility checks, contribution calculations, and direct payments to the ESIC portal. Key features include:

• Eligibility Tracking: Automatically identifies employees eligible for ESIC based on salary thresholds, ensuring no one is missed.

• Contribution Management: Calculates employer and employee contributions accurately and facilitates seamless payments.

• Digital ESI Card Generation: Integrates with ESIC portals to generate digital ESI cards, enabling employees to access medical benefits quickly.

• Claim Management: Offers an employee self-service portal for submitting and tracking ESI claims, reducing HR workload.

By automating these tasks, TankhaPay ensures businesses remain compliant with ESIC regulations, especially during initiatives like ESIC SPREE 2025, which encourages penalty-free registration until December 31, 2025.

2. Seamless PF Compliance

Provident Fund compliance requires precise calculations, timely filings, and meticulous record-keeping. TankhaPay’s HR software streamlines PF management with:

• Automated PF Calculations: Configures PF rules and calculates contributions based on salary components, ensuring accuracy.

• Managed Filings: Handles PF challans, returns, and remittances, even for businesses without PF registration, through its managed compliance services.

• Employee Self-Service Portal: Allows employees to view PF balances, download statements, and manage claims in their preferred language, fostering transparency.

• Compliance Without Registration: TankhaPay’s unique Employer of Record (EOR) service enables businesses without PF registration to comply fully, making it a standout HR Software in India.

This ensures businesses avoid penalties and maintain audit-ready records, even with complex payroll structures.

3. Simplified NPS Compliance

The National Pension System is gaining traction among employers offering retirement benefits. TankhaPay supports NPS compliance by:

• Contribution Automation: Automatically calculates and deducts NPS contributions based on employee preferences and tax regulations.

• Integration with NPS Portals: Facilitates seamless contributions and reporting to the NPS authority.

• Employee Flexibility: Allows employees to manage NPS contributions through the self-service portal, enhancing engagement.

TankhaPay’s ability to integrate NPS with other compliance modules makes it a comprehensive solution for businesses aiming to offer robust retirement benefits.

4. Comprehensive Payroll and Compliance Suite

Beyond ESIC, PF, and NPS, TankhaPay’s full compliance suite covers additional statutory requirements like TDS, Professional Tax (PT), and Labour Welfare Fund (LWF). Key features include:

• Automated Payroll Processing: Integrates attendance, leave, and salary data to generate accurate payslips and ensure timely disbursals.

• Real-Time Compliance Updates: Keeps businesses informed of regulatory changes, ensuring ongoing compliance with India’s labor laws.

• Multilingual Support: Offers a mobile-first, multilingual employee self-service app, ideal for diverse and distributed workforces.

This all-in-one approach eliminates the need for multiple tools, reducing costs and complexity.

5. Managed Compliance Services

What sets TankhaPay apart from other HR Software in India is its managed compliance services. For businesses without in-house expertise, TankhaPay provides:

• Payroll Outsourcing: A dedicated account manager handles payroll processing, statutory filings, and compliance audits, ensuring error-free operations.

• Expert Support: A team of compliance experts designs cost-effective salary structures and manages filings, reducing legal risks.

• End-to-End Workforce Management: From onboarding to offboarding, TankhaPay supports gig, contractual, and apprentice workers, including under schemes like NAPS and NATS.

This hybrid model of software and services makes TankhaPay a one-stop solution for businesses of all sizes.

Benefits of Using TankhaPay for ESIC, PF, and NPS Compliance

Adopting TankhaPay HR software offers numerous advantages for businesses navigating India’s compliance landscape:

• Time Savings: Automates repetitive tasks like calculations, filings, and reporting, freeing HR teams to focus on strategic goals.

• Error Reduction: Eliminates manual errors in deductions and filings, minimizing the risk of penalties.

• Cost Efficiency: Affordable pricing and free HR tech with payroll outsourcing make it ideal for startups and SMEs.

• Scalability: Adapts to businesses of all sizes, from 10-employee startups to 10,000-employee enterprises.

• Enhanced Employee Experience: The multilingual self-service portal empowers employees to manage payslips, claims, and contributions, boosting satisfaction.

• Audit-Ready Compliance: Maintains detailed logs and real-time reports, ensuring businesses are prepared for audits.

Best Practices for Implementing TankhaPay’s HR Software

To maximize the benefits of TankhaPay’s compliance suite, businesses should:

• Assess Needs: Identify specific compliance requirements (ESIC, PF, NPS, etc.) and choose relevant TankhaPay modules.

• Leverage Training: Utilize TankhaPay’s support for onboarding and training to ensure smooth adoption.

• Integrate Systems: Connect TankhaPay with existing tools like biometric attendance or accounting software for seamless operations.

• Monitor Analytics: Use TankhaPay’s real-time dashboards to track compliance status and address gaps proactively.

• Engage Employees: Promote the self-service portal to enhance transparency and reduce HR queries.

The Future of HR Software in India

As India’s workforce evolves with the rise of gig workers, hybrid teams, and stricter compliance regulations, HR Software in India will play a pivotal role in ensuring businesses stay agile and compliant. TankhaPay is at the forefront of this transformation, offering a mobile-first, multilingual platform that combines automation with expert services. With initiatives like ESIC SPREE 2025 driving social security adoption, TankhaPay’s ability to manage ESIC, PF, and NPS compliance without requiring separate registrations positions it as a leader in the market.

By 2026, it’s estimated that 85% of Indian businesses will adopt HR software to streamline compliance and workforce management. Early adopters of platforms like TankhaPay will gain a competitive edge by reducing costs, enhancing employee satisfaction, and ensuring regulatory adherence.

Conclusion

Navigating ESIC, PF, and NPS compliance in India doesn’t have to be a daunting task. With HR Software in India like TankhaPay’s full compliance suite, businesses can automate complex processes, reduce errors, and ensure seamless compliance. From automated calculations to managed payroll services, TankhaPay empowers startups, SMEs, and enterprises to focus on growth while staying audit-ready. Embrace TankhaPay today to simplify compliance, enhance workforce management, and build a secure future for your employees.